T-Scan Corporation: Record Processing

Once we have retrieved the records, T-Scan has the ability to process the records into a more user friendly format. Standard processing for all records includes a cover sheet which identifies the patient, provider and type of record. Beyond that the records can be customized to the paralegal level and delivered in a verity of ways.

Below are some of our services, for a complete list please contact us.

Bates Numbering is the sequential numbering of a document in order to allow the reviewer to reference and come back to a specific page with ease. T-Scan's basic bates numbering is a single number preceded by five zeros.

T-Scan also has the ability to create custom labels with prefixes, suffixes or confidential notations, or perform sequential numbering (either by provider or for the entire case) per your specifications. Custom Bates makes it easier to know which record a page came from if it is necessary to pull pages out of the documents while reviewing records from multiple providers.

Sorting and Tabbing, also known as Indexing, are the systematic organization of medical records. Sorting can be as simple as making sure all the billing records are separated from the medical records. Tabbing is a more complex process that divides the records into date ranges, types of treatment, or specialty categories.

Tabbed records are more straightforward, allowing the reviewer to find a specific date of a medical stay as well as a specific medical service rendered. T-Scan offers both right-hand side tabs and bottom tabs.

After processing, records are scanned and saved to our secure servers, assuring that T-Scan can provide additional copies of records-for experts, co-counsels, opposing counsels, etc.-without you losing access to them for an extended period of time. Using our array of high-speed printers, we can rapidly turn images into paper copies and deliver or ship anywhere in the world.

Our secure, full service document production facility caters to the needs of our clients while always delivering only the highest quality product. To ensure our accuracy, every scan is quality checked against its original to ensure 100% data capture.

Optical Character Recognition is the process by which a scanned image, typically a PDF image, is used to create a searchable text file. OCR searching enables the user to perform basic keyword or phrase searching within a document set to help locate specific information. As well as being searchable, the text can be copied and pasted into other documents. This technology can significantly shorten the amount of time it takes to perform a record summary.

T-Scan can create CDs, a storage option that saves both time and money. Whether T-Scan collected the records, or you have records piled up in your office from old files, we can burn entire cases onto disc as a space saving alternative to paper copies.

T-Scan also provides electronic delivery. We can upload any digital documents to a secure, password protected, online database known as an FTP site. This allows our clients to receive records in a more timely fashion than mail or messenger delivery. Each firm is assigned a login identity and a password, from which any number of people in the firm can access the site. Another advantage of the FTP site is that our clients can access their documents from anywhere in the world and download or print their documents any day as many times as they want.